Get to know your volunteersĪnother tip for successful fundraising event management is knowing your volunteers’ skills and interests and placing them in matching roles. When you request volunteers and describe the available roles, include a list of skills needed for each role to help your supporters determine which staff assignments match their personality and skill set. On the other hand, a charismatic coworker or board member could be a perfect event host. You wouldn’t choose a shy person to act as your greeter. When you know what roles you need, it makes it easier to determine the skills necessary for each role. Are you going to deliver goodie bags and meal kits to virtual attendees? If so, who will deliver them?.Is your social media coordinator going to be live tweeting and posting regular event updates throughout the event?.Did you appoint charismatic MCs to host the event?.Do you have a cameraperson to record fun events to share on social media or on a livestream?.Are you serving food or drinks during the event? How many staff members are needed to ensure everyone gets served with minimal wait times?Īdditionally, think of your behind-the-scenes needs.Is event setup and tear down complicated for this event? How many volunteers do you anticipate you’ll need to get your event up and running on time?.Are you running sub-events during the event? How many people are needed to run these sub-events?.How many guests are you expecting? This determines the number of volunteers you’ll need for the check-in table.Consider these questions when determining what roles are needed. A 100% virtual event will require fewer roles, while hybrid and in-person events can require a wide range of staff sizes depending on the event activities and the size of your guest list. Good nonprofit event management requires accurately determining how many volunteers you need and what roles need to be filled. Figure out what roles are neededĭuring event planning, determine what roles you’ll need to fill to deliver a well-coordinated event experience. Here are three tips on staff assignments that will take your fundraising event management to the next level: 1. You can avoid party fouls by making staff assignments that match the skills and interests of your staff. A disorganized and confused staff can bring even the most fun fundraiser to a screeching halt. Your event staff and volunteers are responsible for delivering a great guest experience. Spring event season is here! Whether you host virtual events or are back to hosting (safe) in-person events, you’ll need volunteers.